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Title: Administrative Assistant

Location: New York, NY

Jr. Administrative Assistants typically support 10-15 Analysts/Associate bankers.  We are looking for candidates who demonstrate a high level of service excellence and the ability to own the following key areas for us:

Job Description

• Telephone Support
• Answer and direct incoming phone calls as requested by professionals being supported
• Answer and direct incoming phone calls as back up for other Administrative Assistants
• Record and track detailed messages and relay follow-up
• Calendar Management
• Manage calendar for professionals being supported including coordinating and scheduling meetings via Outlook
• Reserve conference rooms including catering and audio visual needs through online booking system
• Arrange conference calls and initiate calls as needed
• Travel and Logistics Coordination
• Book flights, ground transportation, lodging and entertainment for business travel (domestic and international)
• Prepare itineraries for business travel
• Expense Submission and Reconciliation
• Prepare and submit monthly expenses through Concur and monitor corporate card payment to American Express
• General Administrative
• Manage client contacts for professionals being supported
• Filing and general organization
• Send and track FedEx packages
• Other tasks and special projects as requested by professionals being supported

Preferred Qualifications

• 1-2 years of previous experience as an administrative assistant preferably in a corporate environment
• High level of proficiency in software packages such as MS Outlook, Word, Excel, PowerPoint
• Bachelor’s degree preferred
• Highly organized and efficient
• Excellent communication skills both written and verbal
• Detail-oriented
• Excellent judgment and discretion regarding sensitive and/or confidential information
• Problem solving and decision making skills
• Friendly, positive attitude, team player
• Professional and polished presence

Contact: Fred Dearborn

fdearborn@randthompson.com